18. MEMBER CLUB EXECUTIVE COMMITTEE
18.1 Function
Each Member Club Executive Committee shall deal with matters affecting the
affairs of such Members
Clubs and such matters as it considers should be
referred to the National Council or National Management
Committee for attention.
All decisions taken will be by a majority vote of the Members of the Club
Executive
Committee but in the event of an equality of votes the Captain shall
have a second or casting vote and such
decisions shall be binding upon all
Members of the Member Club.
18.2 Constitution
The Executive Committee of a Member Club shall comprise the following:
The Immediate Past Captain
The Club Captain
The Vice-Captain
The Secretary
The Treasurer
and such other functional officers as may be considered desirable. In
addition a Member Club shall be
entitled to elect a Junior Vice-Captain.
18.3 Term of
Office
The Club Captain shall assume office at the conclusion of the annual Gold Cup
Meeting and shall remain in
office until the following annual Gold Cup Meeting
at which his Vice-Captain shall succeed him.
18.3.1 The term of office of appointed officers of the
National Executive and Club Committees shall
terminate at the end of the
appointed year of office.
18.4 Election
of Office Bearers
18.4.1 At the Annual General Meeting of each Member Club, each Member Club
shall elect a Vice-
Captain to succeed the existing Vice-Captain and Member Clubs
shall be entitled but not obliged
to elect a Junior Vice-Captain who shall also
be elected at such Annual General Meeting. The
Secretary, Treasurer and other
functional Officers shall be appointed to their offices at the invitation
of the
Club Captain but in the interests of effective management and continuity 'en
bloc' changes
should not be made. In the event of more nominations than required
for Vice-Captain and Junior
Vice-Captain being received, elections shall be
based on a weighted preference system. Each
eligible voter shall place a “one”
next to the name of his preferred candidate, “two” next to his
second preference
and so on down to that number which is equal to the number of candidates, for
his least preferred candidate. The candidate with the lowest combined total is
then declared
elected. In the case of a tie the candidate who receives the most
numbers of “one” is declared
elected. If there is still a tie the candidate who
receives the most numbers of “two” is declared
elected and so on. In the event
of an equality in total numbers the Chairman shall exercise a casting
vote.
Provided that in the event of there being more nominations than one for the
office of Vice-
Captain the unsuccessful candidate shall automatically qualify as
a candidate for election to Junior
Vice-Captain (should the Member Club have
decided to appoint one) without having to be
specifically nominated thereto
18.4.2 Candidates for election to the aforesaid offices shall
be nominated and seconded in writing, by
Club Members in good standing, which
nomination and the acceptance by the nominee shall be in
the hands of the Club
Secretary not less than 30 days before the date of the Annual General
Meeting.
18.4.3 Immediately after the date of the closing of the
nominations and not less than 14 days before the
date of the said meeting, the
Club Secretary shall advise Members in writing of the candidate(s) so
nominated.
18.5 Annual
General Meeting
Every Member Club shall hold an Annual General Meeting of Members as soon as
possible after the end of
the financial year on the 30th September each year,
but not later than the 30th November in each year. A
notice of the day, hour and
business of the Annual General Meeting shall be posted to all Members at least
21 days prior to the date of the meeting. The procedure to be adopted at such
Annual General Meeting shall
be as follows:
18.5.1 To read the notice convening the meeting.
18.5.2 To confirm the Minutes of the previous Annual General
Meeting and of any Special General
Meeting.
18.5.3 To receive and consider the Captain's Annual Report on
the affairs of the Club together with the
duly audited balance sheet and
statement of accounts for the year.
18.5.4 To elect a Vice-Captain and if so desired a Junior
Vice-Captain.
18.5.5 To appoint an Auditor.
18.5.6 To deal with any other business concerning the affairs
of the Club.
18.6 Quorum
at Annual General Meeting
25 Members present and entitled to vote shall constitute a quorum. Should there
be no quorum within 30
minutes of the advertised time for the meeting, the
meeting shall stand adjourned for one week when it shall
be held at the same
place and time, and if at that adjourned meeting a quorum is not present within
half-an-
hour from the time appointed for the meeting those present and entitled
to vote shall be a quorum.
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