13. MANAGEMENT OF THE AFFAIRS OF THE CLUB
Nomads shall be administered as set out
hereafter and the responsibility of such administration shall rest in the
following:
13.1 National
Council
This Council is composed of the National Chairman, the Immediate Past National
Chairman ex Officio,
Senior and Junior Vice-Chairmen, the National Secretary,
the National Treasurer, the National Golforama
Chairman, the National PRO,
Honorary Life Members and four representatives from each Club being,
wherever
possible, the Captain, Vice-Captain, Junior Vice-Captain and Secretary or
Treasurer.
13.2 National Management Committee
This
Committee shall carry out the executive function of the National Council and is
composed of the National
Chairman, the Immediate Past National Chairman, the Senior and Junior Vice-Chairmen, the National
Secretary, the
National Treasurer, the National Golforama Chairman, the National PRO and the
Captains of
all Member Clubs or their nominated representatives.
13.3 Golforama Executive Committee
This
Committee to be formed by the National Golforama Chairman and be responsible to
the National
Executive. The Golforama Chairman will select a Treasurer who will
liaise with the National Treasurer. The
Golforama Chairman and his Treasurer are
to provide the National Treasurer with audited accounts annually
as at 30th
September each year.
14. NATIONAL EXECUTIVE COMMITTEE AND NATIONAL COUNCIL
14.1 Composition
of National Executive Committee
14.1.1 National Chairman
14.1.2 National Senior Vice-Chairman
14.1.3 National Junior Vice-Chairman
14.1.4 National Secretary
14.1.5 National Treasurer
14.1.6 National Golforama Chairman
14.1.7 National PRO
14.1.8 Immediate Past National Chairman ex Officio
14.2 Function of
National Executive Committee
This Committee shall deal with matters which may be referred to it from time to
time or arise between
Management Committee meetings or National Council meetings
and which require urgent attention. All
decisions taken are subject to
ratification at the following National Council meeting or National Management
meeting whichever occurs first. This Committee's terms of reference shall be
determined as and when each
occasion
shall arise.
14.3 Office
Bearers
14.3.1 The following Office Bearers shall be elected and/or
appointed at the annual meeting of the
National Council and shall hold office
until the conclusion of the National Tournament immediately
following the next
annual meeting of the National Council.
14.3.1.1 National Chairman
14.3.1.2 National Senior Vice-Chairman
14.3.1.3 National Junior Vice-Chairman
14.3.1.4 National Secretary
14.3.1.5 National Treasurer
14.3.1.6 National Golforama Chairman
14.3.1.7 National PRO
14.3.2 In the event of more nominations than required
for the above office 14.3.1.1, 14.3.1.2 and 14.3.1.3
being received, elections
shall be based on a weighted preference system. Each eligible voter
shall place
a “one” next to the name of his preferred candidate, “two” next to his second
preference
and so on down to that number which is equal to the number of
candidates, for his least preferred
candidate. The candidate with the lowest
combined total is then declared elected. In the case of a
tie the candidate who
receives the most numbers of “one” is declared elected. If there is still a tie
the candidate who receives the most numbers of “two” is declared elected and so
on. In the event
of an equality in total numbers the National Chairman shall
exercise a casting vote. Provided that
in the event of there being more
nominations than one for the offices 14.3.1.1 and 14.3.1.2, the
unsuccessful
candidate shall automatically qualify as a candidate for election to the office
14.3.1.2
and 14.3.1.3 respectively without having to be specifically nominated
thereto in terms of Clause
14.3.3 hereof. Provided further, that in the event of
the unsuccessful candidate for office 14.3.1.1
automatically qualifying for
election to office 14.3.1.2 and being unsuccessful he shall automatically
qualify as a candidate for election to 14.3.1.3.
14.3.3 Candidates for election to the aforesaid office
14.3.1.1, 14.3.1.2 and 14.3.1.3 shall be nominated
in writing by their Member
Club, which nomination shall be in the hands of the National Secretary
not less
than 45 days before the date of the National Council Meeting.
14.3.4 Immediately after the date of closing of the
nominations and not less than 30 days before the date
of the said meeting, the
National Secretary shall advise Member Clubs in writing of the candidates
so
nominated.
14.3.5 The National Secretary, the National Treasurer,
the National Golforama Chairman and the National
PRO shall be appointed to their
offices by invitation of the National Chairman once he is elected,
subject to
the approval of the National Council, provided that the National Treasurer shall
be and
remain a Member of a Member Club in the Republic of South Africa.
14.4 Annual
Meeting
The National Council shall meet once annually immediately before or during the
National Tournament each
year. The National Secretary shall prepare an Agenda
which shall be circularised to all Members of the
National Council at least 30
days before the date of the said meeting.
14.5 Special
General Meeting
Upon the request of the National Chairman or upon the request of two Member
Clubs, the National
Secretary shall call a Special General Meeting of the
National Council. Such Special General Meeting shall
be held on 14 days notice
to the Members of the National Council at such place as shall be determined by
the National Chairman. The notice calling a Special General Meeting shall state
the object for which the
meeting is called and no other business may be
transacted at that meeting. A quorum shall be seven duly
accredited delegates
who may include the National Chairman and National Senior Vice-Chairman. If the
prescribed quorum is not present within 15 minutes of the advertised time the
meeting shall be abandoned.
14.6 Minutes
Minutes of all meetings of the National Council shall be recorded and shall be
circularised to the Members
thereof as soon as possible after the holding of the
meeting and shall be confirmed at the next ensuing
meeting of the National
Council.
14.7 Accounts
14.7.1 The National Treasurer shall keep true and proper account of all income and
expenditure under his control.
He shall present a balance sheet and income and
expenditure account as at the end of each financial year
duly audited by a
practicing professional Accountant to the first meeting in each year of the
National
Management Committee and shall present a resume thereof to the next
meeting of the National Council. All
funds received by the National Council
shall be deposited in a registered Commercial Bank or Building
Society in the
Republic of South Africa in the name of the Council and all movement of funds be
drawn by
two of four signatories appointed by the National Management Committee,
one of whom shall preferably be
the National Treasurer.
14.7.2 Nomads will at all times comply with the
provisions of Section 30A(2) of the Income Tax Act
No. 58 of 1962.
14.8 Quorum
The quorum for the Annual National Council Meeting shall be 7 duly accredited
delegates which shall
include two of the National Chairman, National Senior
Vice-Chairman and National Junior Vice-Chairman. If
within half-an-hour from the
time appointed for the National Council Meeting a quorum is not present, the
meeting shall stand adjourned to the following day at the same time and place
and if at that adjourned
meeting a quorum is not present within half-an-hour
from the time appointed for the meeting those present
and entitled to vote shall
form a quorum.
14.9 Alterations
to the Constitution
14.9.1 Alterations to the Constitution may be proposed by
Member Clubs or the National Executive
Committee only and shall be made at
National Management Meetings or at
a National Council
Meeting. No alteration shall be made unless it receives the
approval of not less than two-thirds of
those eligible to vote.
14.9.2 Notice of any proposed amendment or addition to the
Constitution shall be made in writing to be in
the hands of the National
Secretary not less than 45 days before the date of any National Council or
National Management Meeting,
and the National Secretary shall forthwith and not less than 30 days
before such
meeting advise Member Clubs and other delegates, in writing,
of any such proposed
alterations or additions.
14.10 Voting
Each of the following persons shall have one vote: the
National Chairman, the Immediate Past National
Chairman, the National Senior
Vice-Chairman, the National Junior Vice-Chairman, the National Secretary,
the
National Treasurer, the National Golforama Chairman, the National PRO, Honorary Life Members
and
the Captain of each Member Club, or his nominee, will have four
votes.
Subject to anything contrary herein contained, matters shall be decided by a
majority whether on a show of
hands or by ballot and the
National Chairman shall in all
instances have a second or casting vote. At
neither an Annual Meeting nor a
Special General Meeting of the National Council may any delegate
represent more
than one Member Club.
14.11 At neither National Council, National Management
or Special General
Meetings will proxy votes be
accepted other than for those available to Club
Captains in terms of Clauses 14.10 and 15.7.
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